MeetingXTREME3
Discussion Summary :
The Participation fees
The responsibility for receiving and handling participation fees shall rest with the project manager, sponsor manager, treasurer, and chairwoman of CS.
To streamline the process, it is recommended that the team leader collect the total fees from the team members. The collected funds will then be held and managed by the CS treasurer. The project manager will check with the Chairwoman if there’s receipts to be handed to the participants after the payment. The team decided to send confirmation emails.
Updates about each manager’s work
Media : Two categories were created for the media work: postings, which are managed by the project manager and the CS media manager, and videos, which are within the purview of the OC media manager. The following details of the media strategy were provided by the project manager to the OC: This is the URL
Sponsorship : They began contacting the sponsor and sending emails with the assistance of the Pesxpels event sponsorship manager.
This is the link to the sponsorship documents : link
With a prize pool of 3,000 dinars, the event’s budget of 7,700 dinars was agreed upon. The IEEE Tunisian Section will provide 1500 dt , the participation fees will contribute 1000 dt , and sponsorship will contribute 3000 dt . Additionally, three packs—Diamond (1000dt), Gold (750dt), and Silver (400dt)—were created for the sponsors.
logistics :The logistics manager began looking for currencies for the many items needed for the event, such as meals (1500dt), prints ( notebooks , pens , stickers , badges all for 1700dt), and technical equipment (20 leds and 8 beams for 550dt). Coffee breaks are provided by the sponsors.
Communication :The forms for the workshop and feedback are under the purview of the communication manager. The IEEEXtreme participation forms are the responsibility of the VCMA. The page that has The OC will have access to the confirmed teams in order to maintain tabs on the total number of attendees and costs paid.
Project manager : There are now just 24 worldwide assignments. The information session, which will be held online on Friday, October 4 in association with ISI’s IEEEXtreme Ambassador, is the closest assignment. The project manager is assisting with the sponsorship documents and media work(posting).
IEEEXtreme’s Activities :
The event activities for this year’s edition will be the same as previous year’s : karaoke , just dance , card games , video games and a movie projection , all in the Samsung room.
They’ll set up picture spots for the attendees.
Action Items :
Task |
Owner |
Deadline |
Hosting the Info-session |
Project Manager |
4/10/24 |
Second Workshop form |
Communication Manager |
7/10/24 |
Recommendations & Updates about the latest meeting :
-Another proctor was acquired, thus 20 more teams can be added, bringing the total to 60 teams.
-The event’s location is Insat’s ‘SL’
The meeting was concluded at 17:22
Written by The General Secretary,
Emna Harzallah